If a member of a local organisation wishes to issue an
invitation to a member of the Royal Family they may submit that
invitation directly to the Royal Household concerned, however, the
Royal Households prefer the invitation to be submitted through the
Lord Lieutenant, even where the host organisation has a Royal
Patron. This allows the Lord Lieutenant the opportunity to offer an
opinion on the merits of the proposal and to link it to other
potential visits and invitations.
Invitations via the Lord Lieutenant should be made at least six
months in advance.
The Royal Household will inform the Lord Lieutenant as soon as
any decision to visit a county has been made.
In the event of an approval, the Lord Lieutenant and his staff
will work with a host organisation to prepare the draft programme
for approval by the Royal Household and will take the lead in
co-ordinating local arrangements in conjunction with the police and
event organisers, including advising on protocols, to ensure the
success of the occasion for everyone involved.